Wedding Questions

Got some more questions? Our FAQs hopefully will answer any questions you might have.

How do we book the registrar?

The registrar has a separate fee for preforming ceremonies at licenced venues. For details of their fee, please contact their local office on 0845 1295900 or visit the Oxfordshire County Council website www.oxfordshire.gov.uk for more information.

How long can I provisionally hold a date for?

We can hold your preferred date for two weeks. After this time we will be in contact to discuss how you would like to proceed.

When do we pay?

We require a £500 non-refundable deposit to secure and confirm your special day. Our payment schedule is six months prior – 50% of wedding balance due, six weeks prior to the wedding – 100% of wedding balance due.

If you wish to pay on a monthly basis, let us know and we can arrange this for you.

What is your maximum capacity?

Ceremony and reception – 160 Evening – 200

Can the hotel be exclusive?

The hotel cannot be fully exclusive due to our facilities onsite, however the entire upstairs will be exclusive to your wedding venue party and you won’t be disturbed by other guests.

Do we have recommended suppliers?

Yes, we have a list of our favourite suppliers; here are some of our best:

Room decoration: Dean’s Chair Covers – deanschaircovers.co.uk

Photography: Sam & Steve Photography – www.samandstevephotography.com

Cakes: Cakes by Kit – cakesbykit.com

Do we have a set meal?

For our day package, you have a choice of starter, main and dessert for your guests. If you would like the option to give your guests a choice, we would require a £5 supplement per person. If your guests have any special dietary requirements, we will arrange a special meal for them at no extra cost. Children have a separate menu.

Are there rooms to get ready in the morning in?

We recommend you book a bedroom the night prior with us to get ready in as we don’t have any changing rooms available.

What’s the changeover plan from ceremony to reception?

If your ceremony is offsite or in our Windsor Suite, there will be no changeover. If your ceremony is in our Orangery Suite, we will prepare your tables behind our two partitions. Once you have had your ceremony, it will only take our team members half an hour to arrange the tables for your wedding breakfast.

How many guests to one table?

Our tables are six foot rounds so we suggest eight – ten guests per table.

Do we have table name/number stands?

Yes, we have silver stands and we suggest table names/numbers of A5 size.

What size is the cake stand?

We have one round and one square stand. These both accommodate a 12 inch cake.

Can you play music during the ceremony?

Yes, we have a PA system we can use for your ceremony; however we can’t play any religious music.

Are there any décor restrictions?

You will be allowed White Tack or Command Hooks on the walls, however we ask guests not to use Blue Tack or to use nails. Let us know what decoration you plan on bringing and we will be more than happy to assist you.

Who sets up the tables on the wedding day?

As part of our commitment to you, our team will work with you and your suppliers to dress the rooms. Please ensure that you make specific arrangements with us.

Will guests be able to pay using card or is it cash only?

In both of our upstairs function rooms, we have a card machine available and are happy to accept cash.

Can we use outside entertainment and decor suppliers?

Yes, as long as they have public liability insurance and are PAT passed where appropriate.

Can we use confetti?

Yes, as long as its biodegradable and only outside.

Do you have a Toastmaster / Master of Ceremonies?

We have a member of our Banqueting Team who will act as your Toastmaster / Master of Ceremonies for the day. If you would prefer a professional Toastmaster / Master of Ceremonies, we have a recommended contact.

Do you allow outside caterers?

Outside caterers are only permitted if you choose a marquee wedding in the grounds.

Can we have fireworks?

Yes, however, they must be booked by our preferred suppliers and can only be silent.

What are your cancellation fees?

In the event of you cancelling your wedding, the following charges will be made:

More than six months – loss of deposit

Four – six months’ notice – 50% of estimated total value

Two – four months’ notice – 75% of estimated total value

Less than two months’ notice – 100% of estimated total value

Do you have disabled access?

Yes, we have a lift onsite, accessible bedrooms and toilets.

What time is check in and check out?

Check in is from 2pm. Check out is at 11am.

How many car parking spaces are available?

We have 244 parking spaces. Parking is free and guests can park overnight if required.

How many bedrooms does the hotel have?

We have 52 luxury bedrooms and 14 of these will be allocated for your wedding guests to book individually. These rooms will be held until eight weeks prior to the wedding date.

What time does the music finish and bar close?

We close our bars to non-residents at midnight and music may only be played to this time.

Can we bring external caterers in?


Do you offer discounts for guests at the hotel?

No unfortunately not.

Do you offer wedding packages?

We have a wide range of affordable wedding packages available to suit all wedding sizes.

How do I check availability?

Please send us your enquiry using our wedding form and we can see what is available for you.

Do you offer payment terms?

We require a £500 non-refundable deposit to secure and confirm your special day. Our payment schedule is six months prior – 50% of wedding balance due, six weeks prior to the wedding – 100% of wedding balance due.

Can we choose our own music / DJ?


Do we need to pack everything up at the end of the night?

This can be discussed with the events team for individual circumstances.

Will there be another wedding at the same time?

No other weddings will be held on site on the same day.

What happens if I have planned an outdoor ceremony and it rains?

Our Wedding function rooms can cater for all weddings.

Our Wedding Brochure

Download our handy wedding brochure which is filled with useful information to help you plan your big day.

Wedding Venue Packages in Oxfordshire

Our wedding venue in Oxfordshire offers a range of packages available for you to choose from. Ranging from daytime only to all inclusive, they ensure you have everything you need. There is also a bespoke package option which means you can tailor each aspect.

We can also recommend suppliers and venues so you can guarantee reliability. We pride ourselves on being able to create the day of your dreams, making memories that will last forever at our perfect wedding venue in Bicester.